Frequently Asked Questions

Eligibility

My company has hired a student, where can I find the program’s eligibility criteria? How much funding can I get for this student placement?

You can find this information by going to: https://swpp.magnet.today/#employers

Are graduate students eligible?

Graduate students (including Masters and PhD’s) are eligible.

Should I apply if I have hired students for applied research, apprenticeships, co-op, entrepreneurship, field placements, internships, mandatory professional practicum / clinical placement, service learning, work experience or capstone projects?

Yes, as long as the placement type is a Work-Integrated Learning component of their program of study. You can learn more about Work-Integrated Learning by going here: https://www.cewilcanada.ca/What_is_WIL_.html

Is there a minimum or maximum length for the placement, in weeks or hours per week?

No, there is no minimum or maximum length as long as the WIL component of the student’s program of study covers the duration of the placement. The only maximum is the amount of funding that can be received per placement (7,500).

Do public sector employers qualify?

If the public sector employer is using money from the federal, provincial, territorial or municipal government to pay for the student’s wages, then the placement would not be eligible for the Student Work Placement Program.

Can we apply to Magnet’s program if we are receiving funding from another entity’s Student Work Placement Program?

No. You are not eligible to receive the Magnet Student Work Placement subsidy if you are already receiving funding from another partner through their Student Work Placement Program.

Can we get a subsidy for a student whose placement takes place before their first year of post-secondary education (summer semester after high school)?

No, only students who are able to provide proof of enrolment in a post-secondary institution are eligible. In addition, students need to show proof that they have a Work-Integrated Learning (WIL) component for that semester in their program of study.

Funding

Can other federal government funding programs be used in conjunction with SWPP?

No.

Regarding the funding requirements (placement at least partially funded by non government sources), is money acquired through fundraising or donations considered a non-government source? Can I apply to the program if I receive them and they serve to pay for the student wage?

Yes, fundraising and donations are considered non-government sources and you can apply to the program if they are used to pay for the wage.

How many placements are available to be funded under each semester? Will all of my company’s applications and students receive funding ?

We have enough funding available for your eligible placements that we don’t foresee it being a constraint for any employers submitting new applications. In the event that we cannot provide funding for an application after it has been submitted, we will notify you.

If I submit more than one eligible application, will the total dollar amount of wage subsidies that my company can receive be affected?

No. Applying for multiple placements will not affect the maximum dollar amount SWPP can provide, because every placement can qualify for up to $7,500 in funding regardless of the number of placements for which a company has submitted applications.

Magnet SWPP Academic Semesters

Where can I see the semesters under which I can submit my application?

You can find this information by going to: https://magnet-swpp.smapply.ca/prog/lst/

Which program should I apply to?

It depends on the placement’s start date:

  • Between September and December: Fall semester
  • Between January and April: Winter semester
  • Between May and August: Summer semester

The student must also have a Work-Integrated Learning (WIL) component for that semester in their program of study.

Should I apply under multiple semesters if the student’s placement takes place over a period of time that covers more than one semester? For example, if the placement takes place between September 2019 and March 2020, can I apply under the Fall 2019 and Winter 2020 semesters and thus receive 2 subsidies for this student?

SWPP considers the placement’s start date in order to categorize it under a program. Therefore, a placement that began in September 2019 would qualify for a Fall 2019 subsidy even if its end date is after December 31, 2019.
That placement would be eligible to receive 2 subsidies only if there are 2 Work-Integrated Learning components in the student’s program of study. You would need to create 2 different applications for this student (one for each term) and they would count as 2 placements. You must keep in mind that the placements, in order to be eligible for a subsidy, must be incremental: for example, if you hired 2 students during the baseline year and are planning to hire 3 during the current fiscal year, then only 1 placement would be eligible.

A student was hired during April 2018-March 2019 for X number of separate terms, does that count as X placements instead of one placement?

If the student was hired for the same position to meet only one WIL component from their program of study, then it would count as one student placement.

Net New Placements

What is the baseline for the “net new” placements and how do I calculate “net new” placements for the current fiscal year?

The baseline is the 2018-2019 fiscal year (April 2018-March 2019). We are not using the calendar year from January to December. The “net new” placements are determined by the difference between the number of student placements (not staff) that a particular employer is planning to hire in the current year and the number of placements they were offering during that baseline year. Non-paid or volunteer positions are NOT to be counted as part of the baseline as students were not remunerated for their work.

Year Baseline Year 1 Year 2 Year 3
Semester S1 S2 S3 S1 S2 S3 S1 S2 S3 S1 S2 S3
Number of placements created per semester 1 1 1 2 0 2 1 4 2 4 1 6
Number of placements eligibile for funding per smester N/A 1 0 0 0 3 1 3 0 5
Total placements created per year 3 4 7 11
Total placements eligible for funding per year N/A 1 4 8

My company does not have a higher (projected) number of student placements between current year (April 2019-March 2020 or April 2020-March 2021) compared to baseline year (April 2018-March 2019) for different reasons: full time staff hired, company did not grow, etc.... Will our placements be eligible?

No, in order to be eligible for a wage subsidy, an employer must have hired or be expecting to hire one or more new students than during the baseline year. If the current year’s placement number is expected to be the same or lower than the baseline year’s placement number, these placements would not be eligible. Staff does not count toward the net new number of placements.

Application Process for Employers

Can my company apply to be approved for funding before hiring a student?

For Fall 2019 and Winter 2020, the employer must have hired a student in order to apply for the subsidy because the student’s and their institution’s information will be needed for approving their application. For Summer 2020 and onwards, you will be able to submit an application prior to hiring a student and once the student is hired, they will complete their part of the application.

Is it possible to make an exception and accept an early application for a semester not yet live on your website?

No, we can only accept applications for the programs that are still accepting them on our website.

Can I apply once for multiple students or do I have to submit one application per student placement?

You need to submit a new application for each placement, but you will have the option to auto-complete the portion of the application related to your company’s information after you submit your first application, thus only the placement and student portion will need to be filled out every time.

What are the next steps after we submit an application? Will I be notified about its status?

We will review your information and documents within 2-4 weeks. Information will be provided via email with instructions on how to proceed after each step is completed.

What is considered appropriate proof of salary payment for our student’s placement?

A pay stub is an appropriate proof of salary as it should contain the following information as per Ontario employment law:

  • The pay period for which the wages are being paid
  • The wage rate, if there is one
  • The gross amount of wages and – unless the employee is given the information in some other manner (such as in an employment contract) – how the gross wages were calculated
  • The amount and purpose of each deduction
  • Any amounts that were paid in respect of room or board
  • The net amount of wages

Process for Students

How do I make my student fill out my application form?

After you complete the “Invite your Student” step by entering their data (name and email address) on the “Request a Recommendation” form and send the request, the student will receive an email providing a link to the portal to create an account and will be able to fill their part of the application as a “Recommender”.

Will the student be able to see the information I provided on my organization and as an employer, will I be able to review their information before submitting to Magnet for review?

Neither the employer nor the student can see each other’s portion of the application. The employer will just be able to see when the student has completed their part and the student will receive the invite from their employer by email. If we require any edits by the student or the employer, we will notify them directly.

Employer Application